ETHOS provides employees with access to computers, email, internet services, networks, mobile devices, and other electronic communication systems to support business operations. These systems are valuable Company assets and must be used responsibly, professionally, lawfully, and in accordance with Company policies.
Improper use may expose ETHOS and its employees to security risks, legal liability, reputational harm, and operational disruption. This policy establishes standards for acceptable use of Company technology systems.
This policy applies to all employees and covers:
This policy must be followed in conjunction with all other ETHOS policies governing workplace conduct, confidentiality, data protection, and professional behavior.
Violations of this policy may result in disciplinary action, up to and including termination of employment.
Nothing in this policy is intended to conflict with or violate applicable federal, state, or local law.
All Company technology systems and all data created, received, accessed, transmitted, or stored using those systems are the property of ETHOS.
Employees should have no expectation of privacy when using Company systems, devices, or networks, including when accessing Company systems from personal devices.
To the fullest extent permitted by law, ETHOS reserves the right to monitor, access, review, copy, regulate, and disclose any information transmitted, received, or stored on its systems, with or without notice.
Electronic communications—including email, voicemail, messaging platforms, and text communications—may constitute business records and may be subject to disclosure in litigation, audits, investigations, or other legal proceedings.
Company technology systems are provided primarily for business purposes. Limited personal use is permitted only if it:
Employees are expected to exercise sound judgment and professionalism in all electronic communications.
Employees may not use Company systems to transmit, access, download, store, or distribute content that is:
The following activities are strictly prohibited:
Employees may not download or install software, applications, or online services onto Company systems without prior authorization from the IT department.
Employees who identify themselves as affiliated with ETHOS in online forums, websites, or social media platforms must conduct themselves professionally and in accordance with Company policies.Employees may not speak on behalf of ETHOS unless expressly authorized to do so.
Each employee is responsible for the content of all communications transmitted or stored using Company systems. All communications should reflect professionalism, integrity, and alignment with Company values.
Nothing in this policy is intended to interfere with or restrict employee rights under applicable law, including rights protected under Section 7 of the National Labor Relations Act to engage in protected, concerted activities regarding the terms and conditions of employment.
